Running a SunSmart event

If you're running an outdoor event from September to April it's important to incorporate SunSmart steps.

Running an outdoor event from September to April means the people coming to your event and your workers, including volunteers, will probably be in the sun.

Sun safety is an important part of your health and safety policy and planning. Encourage everyone at your event to use the SunSmart steps to minimise exposure to UV radiation - Slip, Slop, Slap and Wrap

Make your event SunSmart

Check the time to be SunSmart

The Sun Protection Alert tells you the time each day that you need to protect your skin. Use the alert on the day to let everyone know the recommended time to be SunSmart.

Create shade

  • Look for trees and buildings to see how much shade your site has.
  • If there isn’t much shade, provide it. You could use marquees, awnings, umbrellas and/or tents.
  • Contact your local Cancer Society (use their drop down list in the middle at the top of their website to get information for your region) or council to see if they have shade structures you could borrow.

Provide sunscreen

  • Supply broad-spectrum, water resistant sunscreen that is at least SPF30 for visitors and workers to use.
  • Apply 20 minutes before going outside and reapply every 2 hours.
  • Keep the sunscreen in a shady spot (so it doesn’t overheat).

Remind people to be SunSmart

Encourage people coming to your event to:

  • bring their own shade, such as umbrellas or pop-up tents
  • protect their skin and eyes from the sun – remind them to Slip, Slop, Slap and Wrap.

Protect your workers

Make sure your workers, including volunteers, are SunSmart by:

  • wearing long-sleeved collared shirts, wide-brimmed hats, and wrap around close fitting sunglasses
  • using, and regularly reapplying, sunscreen.

Rotate the duties of your workers between shaded and non-shaded areas. If possible, ensure they have breaks indoors (this could include a building, shipping container, caravan, or a tent with sides).

Use your MC

Sell SunSmart gear

If you have products for sale, include SunSmart items such as:

  • wide-brimmed hats
  • sunglasses
  • water resistant broad-spectrum sunscreen with a SPF of at least 30
  • portable shade, such as umbrellas, tents, awnings or gazebos.